Rules to observe a virtual hearing
1. Once a virtual hearing has started, observers are not allowed entry into the virtual hearing room until a recess is called.
2. Observers must register prior to the virtual hearing and their display name must identify their observer status Ex: Observer - First Name, Last Name. Registration must include a valid government- issued photo ID.
3. On the day of the hearing, proof of government-issued photo ID will be required upon entry to the virtual hearing room. Observers will be required to show their photo ID to the camera for the CCOA Hearings Director to verify identification.
4. Observers are permitted in the virtual waiting room and will have limited access to the virtual hearing room.
5. Observers must not use cameras or recording devices, including cellphones, during the virtual hearing to capture any portion of the virtual hearing.
6. Observers are not permitted to address the members of the hearing tribunal (in or out of session) and must remain quiet during the proceedings.
7. Use of the chat feature on the video conference platform will be disabled for the entire hearing.
8. Observer microphones will be muted for the entire hearing.
9. Observers will be placed in the virtual waiting room for the duration of every recess, for any portion of a hearing held in private, and when the tribunal deliberates.
10. If an observer needs to leave the virtual hearing room for any reason while the hearing is in session, they will not be permitted to return to the room until the end of the next recess.
11. An observer must be present on camera at all times while in the virtual hearing room. If their camera is turned off for any reason, the observer will be disconnected from the virtual hearing room and will not be permitted to return to the room until their camera is turned back on and until the end of the next recess.
12. Only the registered observer will be allowed to use the provided video conference link. Any additional members of the public that would like to attend the virtual hearing must inform the CCOA Hearings Director in advance of the hearing to obtain their own video conference link.
13. If any individuals other than the registered observer are present on camera, the observer will be disconnected from the virtual hearing room and will not be permitted to return to the room until only the registered observer is on camera and until the end of the next recess.
14. If the CCOA Hearings Director and/or the hearing tribunal determine that the observer is disrupting the proceedings, the observer will be disconnected from the virtual hearing room and will not be permitted to return until the end of the next recess.